Gender Recognition and Lived Name

The UC Presidential Policy on Gender Recognition and Lived Name states that “The University must provide the minimum three equally recognized gender options on university-issued documents and IT Resource systems — woman, man and nonbinary and an efficient process for current students and employees and UC alumni and affiliates to retroactively amend their gender designations and lived names on university-issued documents, including eligible academic documents, and in IT Resource systems. The legal name of university students, employees, alumni and affiliates, if different than the individual’s lived name, must be kept confidential and must not be published on documents or displayed in IT Resource systems that do not require a person’s legal name.”


Generally, documents that the University provides to the federal government or in conjunction with a person's Social Security Number require the use of a legal name. This may include, but is not limited to the following:

  • Financial aid documents
  • Payroll records
  • Medical identification and records
  • Federal immigration documents
  • Tax forms (e.g., W2, 1095C, 1099)

For more information about UC San Diego’s implementation of this policy, please go to the Frequently Asked Questions and Answers at

If a system does not allow you to have nonbinary gender option, or a university community member does not recognize your gender identity or lived name, or does not keep confidential your legal name, or publishes your legal name on documents, or displays your legal name in IT Resource systems that do not require your legal name, or, please report it at