Mandatory Supervisor Training

Attention, Supervisors! Effective January 1, 2005, UC San Diego supervisors and academic appointees are required to take a two-hour education course every two years. Those required to take the course may satisfy the requirement online or by attending one of the instructor-led courses offered by OPHD. 

Classroom training: Sexual Harassment Prevention: The Supervisor's Guide, presented by OPHD
Online course: UC Sexual Harassment Prevention Training

Who is required to take a supervisory education course?

All supervisors, including all employees with HEERA designations, or employees who may meet the following criteria:

“Any individual having the authority, and the interest of the employer, to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward or discipline other employees, or the responsibility to direct them, or to adjust their grievances, or effectively to recommend that action, if, in connection with the foregoing, the exercise of that authority is not merely of a routine or clerical nature, but requires the use of independent judgment.”

At UC San Diego, the following groups of employees are included:

  • All SMG (Senior Management Group)
  • All MSP (Management and Senior Professional)
  • All staff supervisors (employees with HEERA code designations)
  • All staff work leaders (must be given an “S” code in the “Special Training Required” field in PPS)
  • All faculty
  • Most academic appointees

If you are a PPS preparer for staff employees and have questions regarding coding, click here.

If you are a PPS preparer for academic employees and want to check which appointees need an “S” code in the “Special Training Required” field in PPS, click here.

Not sure if you are required to take the course? If you have questions that are not answered above, you may contact the following persons:

Staff employees, academic appointees or postdocs — OPHD 
UC San Diego Health System employees — Tamitha Mueller, Learning Management Systems Coordinator

An employee who does not strictly meet the definition above is free to take the required training. The fact that an employee is required by UC San Diego to take the training, or takes the training voluntarily, does not mean the person is a “supervisor” under any law.

What are the deadlines for satisfying the supervisory education requirement?

Effective January 1, 2005, UC San Diego supervisors and academic appointees are required to take a two-hour education course every two years.

New supervisors or academic appointees have six months in which to satisfy the requirement.

Continuing employees will receive an email notification 90 days before the two-year anniversary of their previous compliance.

How can I satisfy the requirement?

Employees who are subject to the requirement may satisfy it in one of two ways:

  1. Sign up for a classroom presentation. UC Learning Center, a service of Staff Education & Development, offers "Sexual Harassment Prevention: The Supervisor's Guide," which satisfies the mandatory sexual harassment training requirement for supervisors under California law. Departments may also arrange for special classroom presentations by contacting OPHD.

  2. Take the online program. Click the green arrow START launch button next to the e-course, which can be found in the TO DO section on the learner home page in UC Learning 

Where do I sign up for a course or access the online program?

You can access the UC Learning Center from the Blink home page through the “Personal Resources” tab. If you are unfamiliar with single sign-on or need help, refer to How to Get Access to UC San Diego Business Systems.

Once you have accessed the UC Learning Center with your single sign-on, you can find the online program by entering SHP into the search box. You can sign up for an instructor-led course by entering SHPILT into the search box. 

If you are still having trouble, contact Staff Education for assistance, via email at or by phone at (858) 534-4890.

Why can't I find a link to the two-hour online course?

If you have not received a training assignment email notification from Staff Education, there are several possible reasons:

  • You have already satisfied the requirement.
  • You are not required to satisfy the requirement.
  • You are registered with your official UC San Diego email account, which you do not check, or you are registered without an email address.
  • You are registered, and your spam blocker is blocking the email reminders from Staff Education.
  • There is an error in the way your information has been entered in the Payroll Personnel System that needs to be corrected. 
All technical questions, including difficulties with your link, should be directed to